Procurement Tenders & Contracts Conditions

Course Objectives: 

In today’s business world, “Commercial Contracts” are part & parcel of corporate life. Every organization enters into commercial deals of varying values and types. The effective & smooth management of any Commercial Contract is always a challenge. The basic reason remains that the initial formulation & development of contract is done under a certain perception of mind by the person(s), who prepare it. However, during its various stages of reaching to tendering, negotiating and mutually agreeing, finally signing, there are certain changes which occur. 

Further, during the course of its execution, a series of changes take place, in circumstances itself. All these lead to undue misunderstandings, distrust amongst dealing parties. In worst scenarios, at times parties end up entering into litigations & arbitrations, which eats into precious efforts & resources of organizations, even reaching to the stage of bankruptcy.

In fact, all this is not really warranted when both parties are genuinely willing to do an effective Management of a Commercial Contract.  

This two day’s interactive workshop will dwell into the nuances of how effectively to manage any commercial contract. This workshop is intended to bring about below-mentioned objectives for the benefits of participants:

• Spirit & genesis of Public Procurement and Contract Management.
• To attain clarity and understanding the nuances in various aspects & clauses in a contract. (GCC & SCC clauses).
• To be aware of various Risk factors in Contract Management and possible resolutions. 
• To look into possible flaws normally committed in the drafting of contracts – in Public procurements.
• Overview to e-Tendering & e-Auction.
• Importance of internal/ external Audits in effective management of Contracts. Guidelines from Vigilance & its bearing on the Public Procurements.

Who Should Attend? 

Managers / Sr. Executives/ Executives in Engineering, Procurement, Finance / Legal disciplines involved in Procurements, Projects, Contract Negotiations and Contract Management in Public and Private Sectors, etc.

About The Faculty – Mr. G S Baveja

Mr. Baveja is a Mechanical Engineering graduate of 1970 and MBA in Safety Management and Construction Technology with close to 50 years of experience to back with. He worked with Bharat Heavy Electrical Limited (BHEL) about 12 years.  While in BHEL he was engaged for construction, erection and commissioning of Thermal Power Plants in the country. This experience was very intense. For six months he underwent an advanced training programme for Erection of large size machines at M/s KWU in West Germany.

End 1982, he joined Bharat Petroleum Corporation Limited (BPCL) in Projects Department for the execution of 2x35MW Captive Power Plant (Combined Cycle Gas Turbine & HRSG Sets) at its Refinery at Mumbai, India.  On successful completion of this project, he moved on to various departments like “Engineering & Construction”, “Materials”, “Energy & Environment”, "Advisory Engineering", etc. in the Refinery. The projects handled by him were of varying complexities, being within the operating refinery. Many challenging projects were executed, which could be tied up / hooked up with existing facilities only during major turn- around of plants/units. 

After 14 years of working in Refinery, he moved as Head of Administration at the Corporate Office of BPCL. He looked after all administration related services & policy-related matters and Contracts of the Corporation. He was also looking after activities of Corporate Social Responsibility, Real Estates of entire Corporation i.e. Office & Residential Premises’ etc. 

As “Administration Head” his responsibilities covered the Construction of new housing/office complexes & renovation & revamp of existing facilities, at various locations as per the need of the Corporation.  Lastly, he worked as an Entity of Corporate HSSE. As Entity Head of HSSE, he was responsible for the development of "Corporate Sustainability Report" for the Corporation. 

While handling various projects being in-charge of Corporate Administration, he had intense exposure to Contracts Management. Two of his tenures gave him the full insight to “Purchase” & “Services” Contracts Management. 

He had opportunity to work on a few World Bank aided projects, which called for International Competitive Bidding (ICB) processes both for supplies & services in line with International Bank for Reconstruction & Development (IBRD) procedures. One project executed under Mr. Baveja was financially supported by Asian Development Bank (ADB). 

Since 1992 onward Mr. Baveja served as a member of “Tender Evaluation Committees” at various levels. He served as member of many “Tender Approval Committees” of very high-value Contracts & Services. He also served as “Estate Officer” and “Arbitrator” on a number of Contracts for its final closures.

What You Take Home?

Participant will learn how to use a proactive team approach to successfully administer contracts of all types and sizes to increase profitability and improve customer satisfaction. It prepares government and contract personnel to deal effectively with the complex issues that arise when a contract is terminated or a claim is submitted.

E-certificate will be given on successful completion of the course.